The General Assembly is the supreme body of the AGEPoly. It gathers all its members. It elects the Executive Committee, decides on the Statuts’ modifications, and decides to create or dissolve Activity Commissions (the complete list of the General Assembly’s competences is available in the AGEPoly statutes). It gathers at least twice a year during Ordinary General Assemblies.

The General Assembly are preceded by the Representatives Commission, which can refuse to add points to the agenda, and give their consultative advice on the motions and the Committee candidates. It also has the power to vote on modifications of some of the AGEPoly’s regulations.

Next General Assembly

The next General Assembly will take place on November 25th 2020, at 6pm, on Zoom. To participate it is mandatory to subscribe to ag.agepoly.ch.

Agenda

  1. Welcome and explanations of the GA’s functioning
  2. Election of the tellers
  3. General Control Committee’s Report
  4. Executive board activities presentation and update on the current COVID-19 situation
  5. Dissolution of “Ciné Club” Committee
  6. Indicative presentation of 2019-2020 finance accounts
  7. Presentation and validation of the 2020-2021 budget
  8. Change the the association’s name in inclusive writing
  9. Change of statutes and regulations
  10. Eventual other points added to the agenda
  11. Varia

 

Agenda explanation

Presentation of the activities of the Management Committee and update on COVID-19

The executive board will briefly present its activities since the beginning of its mandate in August 2020. In addition, an update will be given on the consequences of the pandemic on our activities and on the EPFL, summarizing in particular the actions it has undertaken.

Dissolution of the Ciné-Club committee

Cine-club committee encounters every year difficulties in recruiting new members, mainly to the board, and the semester marked by the pandemic has put the committee in a critical situation.

In order to be able to preserve the club’s know-how and continue to have free screenings regularly on campus, Artepoly committee agreed to create a pole dedicated to cinema with which Ciné-club committee could merge, bringing with it its members and its means (logistical and financial).

The proposal is therefore to dissolve the Ciné-club,committee which no longer exists as it stands.

Indicative presentation of the 2019-2020 financial statements

Normally, at this Ordinary General Assembly, the excecutire board should have presented the financial statements for the fiscal year 2019-2020. In view of the particular conditions we are experiencing and for organizational reasons, the Extraordinary General Assembly held on September 23, 2020 agreed that the accounts should be presented at another Extraordinary General Assembly in March 2021. The final accounts for 2019-2020 will therefore not be presented at this Ordinary General Assembly.

However, the executive board would like to present indicative accounts for 2019-2020 in order to provide the necessary elements for the GA so that it can best discuss the budget for 2020-2021.

Presentation and acceptance of the 2020-2021 budget

This title is quite clear on its own 🙂 Don’t hesitate to look at the budget that will be available no later than November 13th on this page and at the store on the esplanade to ask questions to the executive board!

Changing the name of AGEPoly to inclusive writing

Currently the name of our dear association is: Association Générale des Etudiants de l’Ecole Polytechnique Fédérale de Lausanne. The proposal is to change the name in inclusive writing as follows: Association Générale des Etudiant·e·s de l’Ecole Polytechnique Fédérale de Lausanne.

Modification of the statutes and regulations

For about a year now, a working group has been mandated by the executive board to work on our statutes in order to correct certain inconsistencies in them. The aim of the working group set up was to make a precise evaluation of the 2016 and 2019 versions in order to optimize the consistency and general clarity of the documents as much as possible while rehabilitating the 2016 version on sensitive subjects that had not been taken into account during the last modification.

The modification of the statutes will of course be present among the GA documents. So do not hesitate to read it beforehand! Don’t hesitate to write an email to comite@agepoly.ch if you have any remarks or suggestions!

 

Technical details

Votes

Voting will of course be electronic and will take place via the zoom “voting” tool.

Addition of items to the agenda

Requests to add items to the agenda are made in the following manner:

Amendment

An amendment is a proposed change to a text. More precisely, it is a proposal for alternative wording, a modification of the subject matter submitted to the vote or an addition directly related to the subject matter of the vote.

It may be proposed at the General Assembly by any member or body of the association present.

 

Documents

The necessary documents for this GA will be available soon (no later than November 13, 2020).
And here are the minutes of passed assemblies.

You still have questions ?

AGEPoly is always available for all EPFL students!

All questions and remarks are welcome. Do not hesitate to write an email to comite@agepoly.ch.