Next General Assembly

The next (Extraordinary) General Assembly will take place on Wednesday, June 16th 2021 at 7:15 PM on zoom. This GA will be the occasion to discuss the funding of the events coming in September-October. 

Agenda

  1. Welcome and explanation of the functioning of the GA
  2. Election of scrutineers
  3. Financial risk for the September-October 2021 CdA and CdD events

Explanation of the items

Financial risk for the September-October 2021 CdA and CdD events

As you may have noticed, health measures are easing and, as far as events are concerned, we are beginning to see the light at the end of the tunnel. However, as we have known since the beginning of the pandemic, it is unpredictable: the risks of cancellation still exist. However, there is no such thing as cancellation insurance for COVID, and both the CdD and the commissions need to be able to provide some financial security to enable them to organise their events. Therefore, we would like to propose to the GA some measures that would allow the use of AGEPoly’s substantial financial assets to cover the risks of cancellation due to health reasons.

Documents

The documents for this EGA are available here.

Last General Assembly

The last (Ordinary) General Assembly took place on Wednesday 19 May 2021 at 18:15 on zoom. This GA was the occasion to elect the next Executive Board. Do you want to join a team? Then don’t hesitate any longer and watch in replay the information session here

Agenda

  1. Welcome and explanation of the functioning of the GA
  2. Election of scrutineers
  3. Report of the General Control Commission
  4. Presentation of the activities of the Executive Board 2020-2021
  5. Presentation and discussion of the strategic plan
  6. Election of the Executive Board 2021-2022
  7. Election of the General Control Commission 2021-2022
  8. Election of the Financial Audit Commission 2021-2022
  9. Election of the Operational Control Commission 2021-2022
  10. Varias

Explanation of the items

Presentation of the activities of the Executive Board 2020-2021

The CdD briefly presented its activities since the last General Assembly. In addition, an update was given given on the consequences of the pandemic on its activities and on EPFL, summarising in particular the actions undertaken.

Presentation and discussion of the strategic plan

The CdD presented its new project: the strategic plan. It is available here.

Election of the Executive Board 2021-2022

The mandates of the Executive Board run from 1 August to 31 July. It was therefore time for the election of the new board for the year 2021-2022. Here to know who were elected.

Election of the Control Commissions 2021-2022

The terms of office of the Control Commissions also run from 1 August to 31 July. There are 3 of them:

Ensures that all the Association's activities comply with the Association's rules. It gives an advisory opinion.
Responsible for verifying the legitimacy of the Association's financial movements and processes at the end of each accounting period.
Executive control body that monitors requests to challenge the decisions and lack of decisions of the Executive Board. It has the power to block, in a binding manner and on behalf of the GA, the decisions of the CdD relating to the subject of the challenge, or to bring the subject of the challenge to the GA. The CCO cannot block the convening of a GA by the CdD.

Here to know who were elected.

Documents and minutes of this GA

All documents for this GA are available here.
The minutes is available here.

What is a General Assembly?

 

What is the purpose of a General Assembly?

The General Assembly is the supreme body of AGEPoly. It gathers all its members. It elects the Executive Board, decides on the Statutes’ modifications, and decides to create or dissolve Activity Commissions (the complete list of the General Assembly’s competences is available in the AGEPoly statutes). It gathers at least twice a year during Ordinary General Assemblies.

Functioning of the General Assemblies

The General Assembly are preceded by the House of Representatives, which can refuse to add points to the agenda, and give their consultative advice on the motions and the Board candidates. It also has the power to vote on modifications of some of the AGEPoly’s regulations.

Amendments

An amendment is :

The GA can propose amendments to items. They must be accepted or rejected, and in the order in which they were submitted. As the GA is by Zoom, the collection is done via an electronic form (FramaForm), amendments that are not submitted in this way are not taken into account. Here is the procedure (to be found at all times also among the GA documents):

  1. Describe the amendment on the Framaforms available soon
  2. Raise your hand on Zoom. As soon as you have the floor you can propose the amendment orally on the item under discussion. At this point the amendment is considered to be proposed, provided it has first been submitted on the GForm.
  3. The amendment is displayed on the screen and discussed by the Assembly

The amendments will then be voted on in the order in which they were proposed.

Minutes of the last General assemblies

Here are the minutes of passed assemblies.

Do you still have questions?

AGEPoly is always available for all EPFL students!

All questions and remarks are welcome. Do not hesitate to write an email to comite@agepoly.ch or pass by our office in CM 0351.