Next General Assembly

The next (Ordinary) General Assembly will take place on November, 18 2021 at 6:15pm in CO1

The CdR (Chambre des Représentant·e·s) took place on Monday, November 8, 2021, the minutes of the CdR will be available by November 15 in the GA documents.

Agenda

  1. Welcome and explanation of the functioning of the GA
  2. Election of scrutineers
  3. 2020-2021 General Control Commission’s review (CCG)
  4. 2021-2022 General Control Commission’s review (CCG)
  5. Presentation of the activities of the 2021-2022 Executive Board (CdD)
  6. Creation of a Working Group on politics at AGEPoly
  7. Election of the members of the Working Group on politics at AGEPoly
  8. Polyquity’s membership in the Convergence group
  9. Possible additions of items
  10. Review and discharge of the 2020-2021 Executive Board (CdD)
  11. Presentation of the 2020-2021 financial accounts
  12. Report of the 2020-2021 Financial Audit Commission (CCC)
  13. Acceptance of the 2020-2021 financial accounts
  14. Presentation and acceptance of the 2021-2022 budget
  15. Miscellaneous

Explanation and summary of points

Item 3 – Review of the 2020-2021 CCG

The 2020-2021 General Control Commission (CCG) will report on their activities between the last GA and July 31, 2021, the end of their term.

Item 4 – Review of the 2021-2022 CCG

The 2021-2022 General Control Commission (CCG) will report on their activity since August 1, 2021, the beginning of their mandate.

Item 5 – Presentation of the activities of the 2021-2022 CdD

The Executive Board (CdD) will present all the activities that have taken place since August 1, 2021, the beginning of their mandate.

Item 6 – Creation of a Working Group on Politics at AGEPoly

In 2020-2021, the General Control Commission (CCG) has had to deal with several referrals regarding the actions of some of AGEPoly’s activity commissions, in potential contradiction with Article 3 of the statutes regarding political orientation and/or affiliation. This article and its application has been regularly debated for some years. 
Article 3 of the AGEPoly statutes seems very unclear and regularly poses a problem because it is difficult to define what is “a connection” or “an orientation” and when the “political or religious” nature is characterized.
In addition, the addition at a GA in May 2019 of an “interpretation” of the statutes has made this situation even more complicated.
A proposal was made to the CdD to establish a complementary rule that specifies what is meant by “political or religious orientation or affiliation”.

Voting item for the GA: “Do you agree to the creation of a working group on Politics at AGEPoly? 

Voting options: “Yes”, “No”, “Neutral”.

Complementary explanations are available in the documents of the GA.

Item 7 – Election the members of the Working Group on politics at AGEPoly

ONLY IF POINT 6 IS ACCEPTED.

This item will elect the members of the AGEPoly Working Group on politics if item 6 is accepted. Any student is welcome to participate! So if this is a topic that interests you, don’t hesitate to apply. The elections will be organized in person: no need to apply in advance, just show up the same evening when we get to this point.

Item 8 – Polyquity’s membership in the Convergence group

Polyquity would like to join the group “la Convergence”, which gathers associations and commissions working for social and environmental sustainability on the EPFL campus. This membership will be discussed and voted on at the GA.

Complementary explanations are available in the documents of the GA.

Item 9 Honorary membership award to Jonathan Collaud

According to article 7 of the AGEPoly statutes, “The Association may admit as an honorary member a person in recognition of outstanding work, dedication and/or contribution to the service of EPFL students or the Association”.

For this General Assembly, Jonathan Collaud, former member of several commissions and of the Executive Board, has been proposed as an honorary member of AGEPoly.

Item 10 – Review and discharge of the Executive Board 2020-2021

The Executive Board will present its activity report for the year 2020-2021.

Voting item for the GA: “Do you agree to discharge the 2020-2021 Executive Board?”

Voting options: “Yes”, “No”, “Neutral”.

Their activity report is available in the documents of the GA.

Item 12 – Review of the CCC 2020-2021

The Financial Audit Commission (CCC) 2020-2021 will make an assessment of the audit of the accounts of the year 2020-2021.

Item 13 – Acceptance of the 2020-2021 financial accounts

The Executive Board will present the accounts for the year 2020-2021.

Voting item for the GA: “Do you accept the accounts for the year 2020-2021?”

Voting options: “Yes”, “No”, “Neutral”.

The financial accounts and financial audit report are available in the documents of the GA.

Item 14 – Presentation and acceptance of the 2021-2022 budget

The Executive Board will present the budget for the year 2021-2022.

Voting item for the GA: “Do you accept the budget for the year 2021-2022?”

Voting options: “Yes”, “No”, “Neutral”.

The budget is available in the documents of the GA.

Documents

All the documents for this GA are available here.

Last General Assembly

The last (Extraordinary) General Assembly took place on Wednesday, June 16th 2021 at 7:15 PM on zoom. This GA was the occasion to discuss the funding of the events coming in September-October. 

Agenda

  1. Welcome and explanation of the functioning of the GA
  2. Election of scrutineers
  3. Financial risk for the September-October 2021 CdA and CdD events

Explanation of the items

Financial risk for the September-October 2021 CdA and CdD events

As you may have noticed, health measures are easing and, as far as events are concerned, we are beginning to see the light at the end of the tunnel. However, as we have known since the beginning of the pandemic, it is unpredictable: the risks of cancellation still exist. However, there is no such thing as cancellation insurance for COVID, and both the CdD and the commissions need to be able to provide some financial security to enable them to organise their events. Therefore, the GA accepted some measures that would allow the use of AGEPoly’s substantial financial assets to cover the risks of cancellation due to health reasons.

Documents

Minutes for this EGA are available here.

What is a General Assembly?

What is the purpose of a General Assembly?

The General Assembly is the supreme body of AGEPoly. It gathers all its members. It elects the Executive Board, decides on the Statutes’ modifications, and decides to create or dissolve Activity Commissions (the complete list of the General Assembly’s competences is available in the AGEPoly statutes). It gathers at least twice a year during Ordinary General Assemblies.

Functioning of the General Assemblies

The General Assembly are preceded by the House of Representatives, which can refuse to add points to the agenda, and give their consultative advice on the motions and the Board candidates. It also has the power to vote on modifications of some of the AGEPoly’s regulations.

How to add an item?

All the bodies and members of the Association can make a request to add items to the agenda of the GA. 

In order to add an item, it is necessary to send the request in writing (by may) to the CdD at comite@agepoly.ch, no later than October 29. This point will have to be presented and validated in the CdR in order to be present in the OdJ of the GA.

Amendments

An amendment is :

The GA can propose amendments to items. They must be accepted or rejected, and in the order in which they were submitted. As the GA is by Zoom, the collection is done via an electronic form (FramaForm), amendments that are not submitted in this way are not taken into account. Here is the procedure (to be found at all times also among the GA documents):

  1. Describe the amendment on the Framaforms available soon
  2. Raise your hand on Zoom. As soon as you have the floor you can propose the amendment orally on the item under discussion. At this point the amendment is considered to be proposed, provided it has first been submitted on the GForm.
  3. The amendment is displayed on the screen and discussed by the Assembly

The amendments will then be voted on in the order in which they were proposed.

Minutes of the last General assemblies

Here are the minutes of passed assemblies.

Do you still have questions?

AGEPoly is always available for all EPFL students!

All questions and remarks are welcome. Do not hesitate to write an email to comite@agepoly.ch or pass by our office in CM 0351.