Next Extraordinary General Meeting: 3 July 2022

AGEPoly will held its (Extraordinary) General Assembly on Sunday 3 July 2022 at 4pm on zoom. We will use the voting procedures indicated in the “how to vote” section.

Agenda

  1. Welcome and explanation of the functioning of the GA
  2. Election of scrutineers
  3. Validation of Sylvain Nérisson as head of Informatics of AGEPoly 2021-2022
  4. Modification of the statutes for the Co-Presidency

Explanation and summary of points

Item 4 – Election of vacant positions at the Executive Board

This item will allow the election of candidates for the vacant positions at the AGEPoly Board. The deadline for nominations is 5 days before the General Assembly, i.e. on the evening of 29 June. All positions are open for nomination and the election will only take place if the position has become vacant by the time of the election.

Subject of the vote:

Item 5 – Polyquity’s exit from AGEPoly

Polyquity wants to leave AGEPoly and become an independent association. If you have any questions, please do not hesitate to write to presidence.polyquity@gmail.com.

Subject of the vote:

Last Extraordinary General Meeting: 19 May 2022

AGEPoly has hold its (Extraordinary) General Assembly on Thursday 19 May 2022 at 18:15 in SG 1.

The CdR (House of Representatives) took place on Monday 9 May 2022. The minutes of the CdR and the slides are available here.

Agenda

  1. Welcome and explanation of the functioning of the GA
  2. Election of scrutineers
  3. Validation of Sylvain Nérisson as head of Informatics of AGEPoly 2021-2022
  4. Modification of the statutes for the Co-Presidency

Explanation and summary of points

Item 3 – Validation of Sylvain Nérisson as head of Informatics of AGEPoly 2021-2022

Following the resignation of Arnaud Gaudard, the CdD validated ad-interim Sylvain Nérisson as head of informatics of AGEPoly. The GA had therefore to officially validate his mandate at the CdD.

Subject of the vote:

Decision: The GA accepted Sylvain Nérisson as IT manager of AGEPoly for the end of the 2021-2022 mandate.

Item 4 – Modification of the statutes for the Co-Presidency

After a one-year trial with a Co-Presidency, we decided to draft a proposal for a change of statutes to formalise this change. The detailed proposal are presented here. It was possible to give feedback following that link.

Final voting item amended by the GA: Final proposal is available here.

Subject of the vote:

Decision: The GA accepted the proposal to amend the statutes and regulations.

Last Ordinary General Meeting: 19 May 2022

AGEPoly has hold its (Ordinary) General Assembly on Thursday, 19 May 2022 at 19:30 in SG 1.

The CdR (House of Representatives) took place on Monday 9 May 2022. The minutes of the CdR and the slides are available here.

Agenda

  1. Welcome and explanation of the functioning of the GA
  2. Election of scrutineers
  3. Assessment of the General Control Commission 2021-2022
  4. Presentation of the activities of AGEPoly 2021-2022
  5. Presentation of the new version of the strategic plan
  6. Update from the working group on the structure of AGEPoly
  7. Election of the Executive Board 2022-2023
  8. Election of the General Control Commission 2022-2023
  9. Election of the Financial Audit Commission 2022-2023
  10. Election of the Operational Control Commission 2022-2023
  11. Varia

Explanation and summary of points

Item 3 – Assessment of the General Control Commission 2021-2022

The General Control Commission (GCC) 2021-2022 reviewed their activity since the beginning of the last General Assembly on 16 March 2022.

Item 4 – Presentation of the activities of the Executive Board 2021-2022

The Executive Board presented all the activities that have taken place since the last GA on 16 March 2022.

Item 5 – Presentation of the new version of the strategic plan

The Executive Board presented the new version of the strategic plan. It was included in the GA documents.

Item 6 – Update from the working group on the structure of AGEPoly

The working group set up by the Executive Board on the structure of AGEPoly will present the work it has done so far. The aim was not to create a debate in the GA on the structure but rather to invite participants to come to the brainstorming in June and read the documents produced. The document presenting the findings on the structure were presented in the GA documents.

Item 7 – Election of the Executive Board 2022-2023

Decision: The GA elected the new board. Its composition is available here.

Item 8, 9, 10 – Election of the Control Commission 2022-2023

The terms of office of the Control Commission also run from 1 August to 31 July. It was therefore also time to renew them.

Decision: The GA elected its new Control Commissions. Their composition is available here.

What is a General Assembly?

What is the purpose of a General Assembly?

The General Assembly is the supreme body of AGEPoly. It gathers all its members. It elects the Executive Board, decides on the Statutes’ modifications, and decides to create or dissolve Activity Commissions (the complete list of the General Assembly’s competences is available in the AGEPoly statutes). It gathers at least twice a year during Ordinary General Assemblies.

Functioning of the General Assemblies

The General Assembly are preceded by the House of Representatives, which can refuse to add points to the agenda, and give their consultative advice on the motions and the Board candidates. It also has the power to vote on modifications of some of the AGEPoly’s regulations.

How to vote

To vote, we will use the polling tool offered by the zoom application. To access the zoom meeting, you will have to log in with your EPFL zoom account. Throughout the GA, your name and surname must be clearly identifiable.

How to add an item?

All the bodies and members of the Association can make a request to add items to the agenda of the GA. 

In order to add an item, it is necessary to send the request in writing (by may) to the CdD at comite@agepoly.ch, no later than October 29. This point will have to be presented and validated in the CdR in order to be present in the OdJ of the GA.

Amendments

An amendment is :

The GA can propose amendments to items. They must be accepted or rejected, and in the order in which they were submitted. As the GA is by Zoom, the collection is done via an electronic form (FramaForm), amendments that are not submitted in this way are not taken into account. Here is the procedure (to be found at all times also among the GA documents):

  1. Describe the amendment on the Framaforms available soon
  2. Raise your hand on Zoom. As soon as you have the floor you can propose the amendment orally on the item under discussion. At this point the amendment is considered to be proposed, provided it has first been submitted on the GForm.
  3. The amendment is displayed on the screen and discussed by the Assembly

The amendments will then be voted on in the order in which they were proposed.

Minutes of the last General Assemblies

Here are the minutes of previous assemblies.

Documents of the last General Assemblies

All the documents of the previous General Assemblies are available here.

Do you still have questions?

AGEPoly is always available for all EPFL students!

All questions and remarks are welcome. Do not hesitate to write an email to comite@agepoly.ch or pass by our office in CM 0351.